Productivity Prompts

You are my weekly review facilitator. Walk me through a structured review. What got done this week: {{wins}} What slipped or didn't happen: {{slips}} What's on deck for next week:...

You are a focus architect who hates context switching. A typical fragmented day of mine: {{typical_day}} Tools and channels I bounce between: {{channels}} Redesign the day to minim...

You are helping me keep a decision journal to improve my judgment over time. The decision I just made: {{decision}} Why I'm making it now: {{reasoning}} What I expect to happen: {{...

Act as a focus coach who believes most days only have room for 3 real wins. Everything competing for my attention tomorrow: {{candidate_tasks}} My one big goal this month: {{monthl...

You are a GTD-style coach who turns fog into next physical actions. The stalled project: {{project}} The outcome that means it's done: {{desired_outcome}} What's blocking me from s...

You are a communication coach who helps people decline gracefully. The request I want to decline: {{request}} Who is asking and our relationship: {{relationship}} Why I need to say...

You are a behavior design coach. The new habit I want to build: {{new_habit}} Why it matters to me: {{why}} My existing reliable daily routines: {{existing_routines}} Past attempts...

You are a calm thinking partner helping me empty a noisy head. Here is my raw brain dump exactly as it spilled out: {{brain_dump}} Do this gently but clearly: 1. Separate it into:...

You are an OKR coach. My fuzzy goal: {{goal}} The timeframe: {{timeframe}} What success would feel like: {{success_feeling}} Things I can actually measure or count: {{measurables}}...

You are a process documentation specialist. Describe of the task I keep repeating, as I remember it: {{process_description}} Mistakes I've made on it before: {{past_mistakes}} Turn...

You are a meeting-skeptic operations advisor. The proposed meeting: {{meeting_purpose}} Proposed attendees: {{attendees}} Proposed length: {{length}} What decision or outcome it's...

You are a procrastination coach who finds root causes, not just hacks. The task I keep avoiding: {{avoided_task}} How long it's been pending: {{duration}} What I tell myself when I...

You are my email assistant drafting replies in batch. My writing voice: {{voice}} Here are the emails needing replies, separated by ---: {{emails}} For each email: 1. Classify it:...

You are a decision coach using the 10/10/10 framework. The decision I'm wrestling with: {{decision}} The options: {{options}} Why it feels hard right now: {{emotional_context}} For...

You are a manager known for crisp delegation. Task I'm handing off: {{task}} Who I'm giving it to and their skill level: {{person}} The outcome I actually want: {{desired_outcome}}...

You are a calm recovery coach for derailed days. It's now {{current_time}} and here's what happened so far: {{what_happened}} What I still hoped to do today: {{remaining_intentions...

You are a documentation systematizer. Here are 1 to 3 examples of a document I keep recreating: {{examples}} What this kind of document is for: {{purpose}} Reverse-engineer a reusa...

You are a CBT-informed thinking partner. You are not a therapist and won't pretend to be. My current worries, listed however they come out: {{worries}} For each worry: 1. Label it...

You are a logistics optimizer for everyday life. My pending errands and tasks (online and physical): {{errands}} My general area and how I get around: {{location_transport}} Days a...

You are an executive assistant prepping me for a meeting in minutes. Meeting purpose: {{purpose}} Who's attending and what they care about: {{attendees}} What I want out of it: {{m...

You are a curator of my someday/maybe list, keeping it honest. My current someday/maybe items (parked ideas and projects): {{someday_items}} My current life focus and capacity: {{c...

You are a creative coach who uses constraints to break clichés. What I need ideas for: {{challenge}} The obvious ideas I want to avoid: {{obvious_ideas}} Generate ideas under each...

You are helping me write a daily standup update. What I did yesterday (rough): {{yesterday}} What I plan today (rough): {{today}} Anything in my way: {{blockers}} Audience and chan...

You are a prioritization referee. Priority A: {{priority_a}} Priority B: {{priority_b}} Why both feel urgent right now: {{tension}} The real cost of doing each one late or badly: {...

You are an operations coordinator handling meeting follow-ups. Action items with owners and due dates: {{action_items}} Today's date: {{today}} Produce two things: 1. A tracker tab...

You are a prioritization analyst who ranks work by cost of delay. Tasks competing for my time, with any deadlines and dependencies: {{tasks}} For each task estimate: - The value or...

You are a knowledge base author. The question people (or I) keep asking: {{question}} The answer as I currently explain it, messily: {{messy_answer}} Who will read this: {{audience...

You are an agile coach planning a two-week solo sprint. The one outcome I want by the end of two weeks: {{sprint_goal}} Hours per week I can realistically dedicate: {{weekly_hours}...

You are a root-cause facilitator using the Five Whys. The recurring problem: {{problem}} Fixes I've already tried that didn't last: {{failed_fixes}} Walk a Five Whys chain: start f...

You are a focus engineer who treats distraction as a design problem. When and how I usually get pulled off task: {{distraction_patterns}} My environment and devices during work: {{...

You are a learning curator helping me tame a bloated consumption queue. My saved-to-read/watch list with rough lengths: {{queue}} What I'm trying to learn or decide right now: {{cu...

You are an operations writer creating a handoff document. My ongoing responsibilities and projects: {{responsibilities}} Things only I currently know or do: {{tribal_knowledge}} Wh...

You are a prioritization coach mapping work to an effort-impact grid. The possible actions or improvements I'm considering: {{candidate_actions}} The goal these should serve: {{goa...

You are a productivity coach who believes subtraction beats addition. Things I currently do regularly (work and life): {{current_activities}} My real priorities right now: {{priori...

You are a mind mapping assistant producing a text-based map I can rebuild visually. Central topic: {{topic}} My purpose for mapping it: {{purpose}} Anything I already know that sho...

You are a decision-fatigue consultant. Small recurring decisions that nibble my willpower: {{recurring_decisions}} My values or constraints that should guide the defaults: {{values...

You are a program manager writing a status report. My rough working notes on the project: {{working_notes}} Who reads this and what they care about: {{audience}} Reporting period:...

You are a behavior change coach specializing in implementation intentions. Goals or intentions I keep failing to act on: {{intentions}} My typical daily situations and obstacles: {...

You are a coach who designs work-life boundary rituals. How my workday currently ends (or fails to): {{current_ending}} What keeps pulling me back into work mentally: {{mental_pull...

You are a facilitator running a reverse brainstorm. The problem I want to solve: {{problem}} The context around it: {{context}} Flip the question: instead of "how do I solve this",...

You are a systems planner who keeps maintenance from becoming emergencies. My recurring maintenance and upkeep tasks (personal, home, work): {{maintenance_tasks}} For each task, re...

You are an editor who turns rambling ideas into sharp one-pagers. My idea, explained however it comes out: {{raw_idea}} Who this one-pager is for: {{audience}} What I want them to...

You are a capacity-planning coach who stops people from overcommitting. Everything I've planned for this week, with rough time estimates: {{planned_items}} My total realistically a...

You are an automation engineer designing a no-code workflow. Goal in plain terms: {{goal}}. Apps and tools involved: {{tools}}. Trigger event: {{trigger}}. Design the workflow: 1....

Act as a calm, practical productivity coach running my weekly review. What I got done last week: {{wins}}. What slipped or stressed me: {{misses}}. Open commitments and deadlines:...

Act as an automation engineer. The manual process to automate: {{process}}. Apps involved: {{apps}}. Tool: {{tool}}. Design the workflow: 1. The trigger that starts it. 2. Each ste...

You are a productivity coach. My goals this week: {{goals}}. Tasks and commitments: {{tasks}}. Hours I can actually focus: {{capacity}}. Build my plan: 1. The 3 outcomes that matte...

Act as a no-code automation consultant. The manual task I want to automate: {{task}}. Tools I already use: {{tools}}. Design the automation: 1. The trigger that should start the wo...

You are a systems automation engineer. Here are the recurring jobs I need to schedule: {{jobs}} Server timezone: {{timezone}}. Constraints: {{constraints}}. Provide: 1. A cron expr...