Productivity Prompts

Act as a backward planner. The deadline and what is due: {{deadline_and_deliverable}} Today's date: {{today}} Major steps required (rough): {{steps}} Other commitments competing fo...

You are a prioritization analyst using the RICE framework (Reach, Impact, Confidence, Effort). Items to rank: {{items}} Context about my audience or goals: {{context}} Task: For ea...

Act as my end-of-day shutdown coach. What I worked on today: {{today_work}} What is unfinished or still on my mind: {{open_loops}} Tomorrow's known commitments: {{tomorrow_commitme...

Help me write a clear status update. Audience: {{audience}} Project or area: {{project}} What I did since last update: {{progress}} What is next: {{next_steps}} Blockers or risks:...

Act as a productivity coach applying the two-minute rule. My task list: {{task_list}} Task: 1. Flag every task that would take roughly two minutes or less. Group them into a single...

Act as a calm decision coach using the 10-10-10 method. The decision I am wrestling with: {{decision}} The options I am weighing: {{options}} How I feel right now: {{current_feelin...

You are a planning coach who turns monthly goals into weekly action. This month's goals: {{monthly_goals}} Number of weeks I have: {{weeks}} My realistic weekly capacity: {{weekly_...

Act as an automation consultant for non-technical users. The repetitive task: {{task_description}} How often I do it: {{frequency}} Tools I already have access to: {{tools}} My com...

Act as a clarity coach. The vague task on my list: {{vague_task}} Why it matters or who needs it: {{context}} Task: Ask yourself, on my behalf, the questions needed to make this ac...

You are a communication coach helping me prepare for a hard conversation. Who I am talking to: {{person}} The situation: {{situation}} What outcome I want: {{desired_outcome}} What...

Act as a decision facilitator using an impact-effort matrix. My list of ideas or options: {{ideas}} My goal or what "impact" means here: {{goal}} Task: Place each idea into one of...

You build repeatable weekly templates. My recurring weekly responsibilities: {{recurring_tasks}} My typical weekly schedule and constraints: {{schedule}} My one big focus for the w...

Act as a problem-solving facilitator using the Five Whys technique. The recurring problem: {{problem}} Context and what I have already tried: {{context}} Task: Walk through up to f...

Act as a digital organization coach. Where the mess is (folders, apps, devices): {{locations}} Types of files I deal with most: {{file_types}} How much time I can spend on this: {{...

Act as a coach who helps set personal OKRs (Objectives and Key Results). What I want this quarter to be about (themes or areas): {{themes}} My current situation: {{context}} Time a...

Help me write a delegation brief so this gets done correctly without back-and-forth. The task to hand off: {{task}} Who is taking it: {{person}} The outcome I need: {{outcome}} Dea...

Act as a gentle accountability coach. The task I keep avoiding: {{avoided_task}} How long I have been putting it off: {{how_long}} What I think is stopping me: {{suspected_blocker}...

Act as a thread parser focused on action. Here is the conversation thread: {{thread_text}} Task: Extract: 1. Decisions that were made 2. Action items as a table: Owner | Action | D...

Act as a productivity coach running an energy audit. A rough log of my typical day with how I felt during each part: {{day_log}} What I wish I had more energy for: {{wish}} Task: 1...

Act as a risk-spotting facilitator running a pre-mortem. My plan: {{plan}} The goal it serves: {{goal}} Timeframe and resources: {{constraints}} Task: Imagine it is the deadline an...

Act as a study assistant that creates flashcards. My notes or source material: {{notes}} What I am trying to remember it for: {{purpose}} Task: Create flashcards that test understa...

Act as a behavior coach using implementation intentions (if-then planning). My goal or intended behavior: {{goal}} Situations where I usually slip: {{slip_situations}} Common excus...

Act as a coach who reduces decision fatigue with default rules. Small recurring decisions that drain me: {{recurring_decisions}} My priorities and preferences: {{preferences}} Task...

Help me write my daily standup update. What I did yesterday: {{yesterday}} What I plan to do today: {{today}} Any blockers: {{blockers}} Team or channel context: {{context}} Task:...

Act as a mind-mapping assistant. The central topic: {{topic}} Why I am mapping it (writing, planning, deciding): {{purpose}} Anything I already know that must be included: {{known_...

Act as a prioritization coach using the "most important tasks" method. My full list for today: {{task_list}} My main goal or deadline pressure right now: {{main_goal}} How much foc...

Act as a calendar triage specialist. Everything currently on my plate this week: {{commitments}} My non-negotiables (cannot move or drop): {{non_negotiables}} What is most importan...

Act as a personal knowledge management coach. Where and when ideas hit me: {{when_where}} What kinds of ideas I want to capture: {{idea_types}} What I usually do with them later: {...

Act as a neutral tool-selection advisor. What I need the tool to do: {{need}} The two options: {{option_a}} versus {{option_b}} My constraints (budget, platform, team size, must-ha...

Act as a deep-work coach. The big things I want to make progress on: {{deep_work_goals}} Hours I have available: {{hours}} What usually distracts me: {{distractions}} My focus stam...

Act as a coach who turns feedback into action. The feedback I received: {{feedback}} The context (role, project, who gave it): {{context}} What I want to improve: {{improvement_goa...

Act as a checklist designer for recurring events. The type of trip or event: {{event_type}} Typical length: {{duration}} Things I always forget: {{often_forgotten}} Any special con...

Act as a reflection coach guiding a quarterly review and reset. What I set out to do this quarter: {{quarter_goals}} What actually happened: {{what_happened}} Highlights and lowlig...

You are an executive productivity coach. I will paste a raw, unsorted list of tasks for the coming week. My role/context: {{role_context}} My single most important goal this week:...

Act as a time-blocking planner. Build me a realistic schedule for one day. Working window: {{start_time}} to {{end_time}} Fixed commitments (do not move): {{fixed_commitments}} My...

You are a chief of staff. Process my raw meeting notes into a structured summary. Meeting topic: {{meeting_topic}} Attendees: {{attendees}} Raw notes: {{raw_notes}} Produce exactly...

Act as a decision analyst. Help me choose between options using a weighted scoring model. The decision I am making: {{decision}} Options to compare: {{options}} The criteria that m...

You are a Zettelkasten note-taking assistant. Turn this source into atomic notes. Source title: {{source_title}} Source text or my highlights: {{source_content}} For each distinct...

Act as an innovation facilitator running a SCAMPER session. The thing I want to improve or reinvent: {{subject}} My goal or the problem I am solving: {{goal}} Constraints I must re...

You are my weekly review facilitator (Getting Things Done style). Guide me through a structured reflection. What I planned to do this week: {{planned}} What actually got done: {{co...

Act as an automation consultant. Audit my workflow for time savings. The workflow, step by step as I do it today: {{workflow_steps}} How often I run it: {{frequency}} Tools I alrea...

You are a no-code automation architect. Design a complete automation I can build. What should happen in plain language: {{automation_goal}} The trigger event: {{trigger}} Apps invo...

Act as an OKR coach. Turn my ambition into a clean OKR set for the quarter. My area of responsibility: {{role_area}} The ambition or theme this quarter: {{ambition}} What success l...

You are an inbox triage assistant. I will paste subject lines and short summaries of unread emails. My priorities right now: {{priorities}} People I must never ignore: {{vip_list}}...

Act as a risk facilitator running a pre-mortem. Imagine it is the end of this project and it failed badly. The project: {{project}} The goal and deadline: {{goal_deadline}} Who is...

You are a second-brain curator using progressive summarization. Process this content for my notes. Source type and title: {{source}} Content or transcript: {{content}} Why I saved...

Act as a delegation coach. Help me hand off a task cleanly. The task I want to delegate: {{task}} Who I am delegating to and their skill level: {{delegate}} The outcome I actually...

You are a focus and attention coach. Diagnose my distraction patterns and build a plan. What I am trying to focus on: {{focus_target}} When and how I usually get distracted: {{dist...

Act as an operations documentation specialist. Turn my rough walkthrough into a standard operating procedure. Process name: {{process_name}} Who performs it: {{performer}} How I cu...

You are a project planner who works backward from deadlines. Build me a reverse plan. The final deliverable: {{deliverable}} Hard deadline: {{deadline}} Today's date: {{today}} Maj...