Productivity Prompts

You are my personal planning assistant. Build a realistic plan for today. My working hours: {{working_hours}} My energy pattern: {{energy_pattern}} Fixed commitments (meetings, cal...

Sort the tasks below into an urgency and importance matrix so I know what to act on. My current top goal: {{main_goal}} Tasks: {{task_list}} Place each task in one of four buckets:...

Guide me through a weekly review and then summarize the outcome. What I planned to do this week: {{planned}} What actually happened (wins, misses, surprises): {{actual}} How I felt...

Break the project below into a clear, actionable plan. Project: {{project}} Desired outcome: {{outcome}} Deadline: {{deadline}} Resources or constraints: {{constraints}} Do this: 1...

Read the meeting notes below and turn them into a clean follow-up. Meeting notes or transcript: {{notes}} Produce: 1. A two-sentence summary of what the meeting was about and what...

Help me clear my inbox fast. Below are emails I am behind on (subject lines and short context). Emails: {{emails}} For each email assign one action: - Reply now (needs a short answ...

Act as a creative brainstorming partner. The challenge: {{challenge}} Who it is for: {{audience}} Constraints to respect: {{constraints}} Generate {{idea_count}} ideas. Make them g...

Help me make a clear decision without making it for me. The decision I am facing: {{decision}} Options I am considering: {{options}} What matters most to me here: {{priorities}} My...

Compare these options using a weighted pros and cons analysis. Options: {{options}} The factors I care about, with rough importance (high, medium, low): {{factors}} For each option...

Turn my goal into a clear objective with measurable key results. My goal (in my own words): {{goal}} Timeframe: {{timeframe}} Where I am starting from today: {{current_state}} Prod...

Help me design a habit I can actually keep. Habit I want to build: {{habit}} Why it matters to me: {{motivation}} What usually makes me quit habits: {{failure_pattern}} My daily ro...

I keep avoiding a task. Help me get moving. The task: {{task}} How long I have been avoiding it: {{avoidance_time}} What I notice when I think about starting: {{feelings}} Do this:...

Organize my messy notes into a clean, reusable structure. Raw notes: {{notes}} Do this: 1. Group related points under clear headings you choose based on the content. 2. Within each...

Analyze how I spent my time and find where to improve. My time log (rough breakdown of hours by activity): {{time_log}} What I wish I had more time for: {{wishlist}} Do this: 1. Gr...

Write a clear standard operating procedure for a recurring task. Task name: {{task_name}} Who performs it: {{role}} How often: {{frequency}} The steps as I do them now (rough, poss...

Help me delegate a task cleanly so it gets done right the first time. Task to hand off: {{task}} Who I am giving it to and their experience level: {{assignee}} The outcome I actual...

Help me say no without burning the relationship. What I am being asked to do: {{request}} My relationship to the person: {{relationship}} Why I want to decline (real reason): {{rea...

Set up a deep focus session for me. How much time I have: {{duration}} What I want to get done: {{target}} My usual distractions: {{distractions}} Do this: 1. Define one concrete,...

Find automation opportunities in my work. My role and main responsibilities: {{role}} Repetitive tasks I do regularly: {{repetitive_tasks}} Tools I already use: {{tools}} My comfor...

Turn this message into a reusable template I can use again. A real example of the message I keep writing: {{example_message}} The situations I send it in: {{use_cases}} Do this: 1....

Build a clear, reusable checklist for a task I do not want to mess up. The task or process: {{task}} When it happens: {{trigger}} What counts as fully done: {{definition_of_done}}...

Help me prepare for a difficult conversation. Who I am talking to: {{person}} What the conversation is about: {{topic}} The outcome I want: {{desired_outcome}} What I am worried mi...

Summarize this long thread and pull out what matters. Thread (messages in order): {{thread}} Produce: 1. A two to three sentence summary of what the thread is about and where it la...

Build a focused agenda for an upcoming meeting. Meeting purpose: {{purpose}} Who is attending: {{attendees}} Total time available: {{duration}} Decisions or outcomes I need by the...

Reorganize my task list to reduce context switching. Tasks: {{task_list}} When I have the most energy: {{energy_window}} Deadlines I must respect: {{deadlines}} Do this: 1. Group s...

Plan the logistics of my week at home. People in the household: {{household}} Meals I need to cover: {{meals}} Chores and errands due this week: {{chores}} Fixed commitments and fr...

Help me capture what I just learned so it is useful later. What I learned about: {{topic}} My rough notes or takeaways: {{raw_takeaways}} How I expect to use this in future: {{futu...

Walk me through an end-of-day shutdown so I can stop working with a clear head. What I finished today: {{done_today}} What is still open or in progress: {{open_items}} What is on m...

You are my personal scheduling assistant. Context: - Today's available hours: {{available_hours}} - Energy pattern (when I focus best): {{energy_pattern}} - Fixed commitments (meet...

Act as a prioritization coach using the Eisenhower matrix. Here is my full task list: {{task_list}} My main goal this week is: {{weekly_goal}} Task: Sort every item into one of fou...

Guide me through a structured weekly review. Ask nothing back; instead, organize what I give you below. This week's notes: - What I planned to do: {{planned}} - What actually happe...

You are a project planner who turns vague goals into concrete next actions. Project: {{project_name}} Desired outcome: {{outcome}} Deadline: {{deadline}} What I have so far: {{curr...

Act as a note-taker. I will paste raw, messy meeting notes. Turn them into a clean record. Meeting topic: {{meeting_topic}} Attendees: {{attendees}} Raw notes: {{raw_notes}} Format...

You are a creative facilitator using the SCAMPER technique. The thing I want to improve or reinvent: {{subject}} Goal of the brainstorm: {{goal}} Task: Generate ideas under each SC...

Act as a neutral decision analyst. The decision I am facing: {{decision}} The options: {{options}} What matters most to me (criteria): {{criteria}} Task: 1. List each criterion and...

You are my inbox triage assistant. Here are the emails I need to deal with (subject and one-line summary each): {{email_list}} Task: For each email, recommend one action: Reply now...

Act as a goal-setting coach. My rough goal: {{rough_goal}} My timeframe: {{timeframe}} My current situation: {{context}} Task: Rewrite this as a SMART goal (Specific, Measurable, A...

You are a habit designer. My wake-up time: {{wake_time}} When I need to start work or leave: {{start_time}} What I want my mornings to include: {{wants}} What usually derails my mo...

Act as a precise summarizer. Here is the document: {{document_text}} My purpose for reading it: {{purpose}} Task: Produce: 1. A 3-sentence overview 2. The 5 to 7 most important poi...

You help me write atomic notes for my personal knowledge base. My raw thought or quote: {{raw_idea}} Source (if any): {{source}} Task: Turn this into a single atomic note: 1. A sho...

Act as a productivity coach focused on task batching. My full list of tasks for the week: {{task_list}} Task: Group these tasks into batches of similar type or context (for example...

You are my focus session planner using a Pomodoro-style structure. Time available: {{time_available}} What I want to get done: {{target_outcome}} Distractions I tend to face: {{dis...

Act as a process documenter. The recurring task I want to standardize: {{process_name}} How I currently do it (steps, even if rough): {{current_steps}} Where it usually goes wrong:...

Help me decline a request gracefully so I protect my time. What I am being asked to do: {{request}} Who is asking and our relationship: {{relationship}} Why I want to say no: {{rea...

Act as my thought organizer. Here is my unfiltered brain dump: {{brain_dump}} Task: Sort everything into these buckets: 1. Tasks (concrete next actions) 2. Projects (multi-step eff...

You are a realistic time estimator who accounts for the planning fallacy. Tasks to estimate: {{task_list}} My experience level with this kind of work: {{experience}} Task: For each...

Act as a behavior change coach using habit stacking. The new habit I want to build: {{new_habit}} Why it matters to me: {{motivation}} Existing daily habits I already do reliably:...

You are a meeting facilitator who hates wasted time. Meeting purpose: {{purpose}} Attendees and roles: {{attendees}} Total time available: {{duration}} Topics or decisions needed:...

Act as a household operations planner. Errands and chores for this week: {{chores_list}} My free time slots: {{free_slots}} Constraints (store hours, no car on certain days, etc.):...

You are a personal knowledge management consultant. What I take notes about: {{note_topics}} The tools I use: {{tools}} My current problem with finding notes: {{pain_point}} Task:...