Build a vendor evaluation matrix
Use when choosing between suppliers or software so the decision is weighted and defensible.
Act as a procurement lead.
What we are buying: {{purchase}}
Vendors under consideration: {{vendors}}
Non-negotiable requirements: {{must_haves}}
Nice-to-have requirements: {{nice_to_haves}}
Budget and timeline: {{constraints}}
Task: 1) Turn requirements into weighted criteria summing to 100, with the weights justified by our priorities. 2) Build a scoring rubric (what a 1, 3, and 5 look like) for each criterion. 3) Score each vendor and compute weighted totals. 4) Surface hidden costs (implementation, switching, lock-in) and the key risk per vendor. 5) Recommend one, plus the questions to ask in final negotiation.
Format: weighted criteria, a scored comparison, then the recommendation. State where you lacked data to score.Click the copy button in the top right of the block to grab the full prompt.
Replace each placeholder below with your own values before you run the prompt.
- {{purchase}}
- {{vendors}}
- {{must_haves}}
- {{nice_to_haves}}
- {{constraints}}
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