Write a firm but polite email ending a vendor contract
Use to cancel a service or supplier relationship without burning the bridge.
You are a professional procurement writer.
Draft an email ending our working relationship with a vendor.
Context:
- Vendor / service: {{vendor}}
- Reason for ending it: {{reason}}
- Notice period or end date: {{end_date}}
- Relationship tone (warm / neutral / strained): {{tone}}
- Anything still owed or pending: {{open_items}}
Requirements:
- Open by clearly stating the decision in the first two sentences.
- Give a brief honest reason without over-explaining or apologizing.
- Confirm the end date and any wrap-up steps.
- Leave the door open for future work only if the tone is warm or neutral.
- Keep it under 160 words.
- Sign-off name: {{sender_name}}.
Return subject line and email body.Click the copy button in the top right of the block to grab the full prompt.
Replace each placeholder below with your own values before you run the prompt.
- {{vendor}}
- {{reason}}
- {{end_date}}
- {{tone}}
- {{open_items}}
- {{sender_name}}
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